Saved Searches in Shortcuts get a magnifying glass icon whereas Notebook Shortcuts get a book icon.īe deliberate and selective about the number of Saved Searches you create. You can create this search once, save it, give it a name, and then drag the Saved Search into your Shortcuts section, right with the Shortcuts you've already made to Notebooks. For example, let's say you want to see only notes that are both in your Inbox and have a priority-high tag. Saved Searches are another excellent feature in Evernote for GTD followers because they let you quickly find highly specific information in one click. Shortcuts: Keep Frequently Used Notebooks in Reach They offer another solution, and while it may not be the one you end up using, you certainly want to explore your options. Similarly, you may be tempted to create Stacks for GTD contexts, such as having a stack for Home and one for Work, but before you do, read the section below on Saved Searches. When the Inbox is a Stack, you end up having to sort more often, which creates needless work. When Inbox comprises just one folder, you can use it as a catchall for notes you create on the go. Stacks can do wonders for how you organize Evernote, although I don't necessarily advocate using them too much.įor example, some people like to create an Inbox Stack comprising notebooks for Tasks, Reading, Reference, and so on, although I don't like this implementation because a standalone Inbox seems to work better in Evernote. You can also use them to group related notebooks, such as a Projects Stack for all notebooks containing project-style work. You can use Stacks to create consolidated archives of old tickler files. Tickler Files, where you put information that's specific to each day or month (more below)Ī Notebook Stack is a group of notebooks. Reference, where you put information you need from time to time but which doesn't necessarily require actionīrainstorming, for creating and keeping rough ideas as they come together
Reading, a place write down what you want to read Someday/Maybe, for ideas and tasks that aren't vital but you'd like to get to if you have the chance Next Actions, for notes that you will act on in the immediate future Inbox, a default place to put notes until you can sort them or otherwise process them Here's a suggestion of Notebooks to create for GTD: Instead, by stashing new notes into the Inbox, you'll be sure to see them the next time you process your Inbox. When you use the Evernote mobile app in particular, having the Inbox as your default means you can create notes very quickly no matter where you are and not worry that they'll disappear into whatever notebook you most recently used. When you set an Evernote notebook to be the default, new notes you create will go into that notebook automatically, unless you specifically choose a different notebook for them. Set the Inbox notebook to be your default when you create new notes. In GTD fashion, you should start with one called Inbox to dump all your ideas and notes together in one place before processing them (deciding what to do with them and then filing them into appropriate folders).
Notebooks are where you group similar notes. Some of the apps are straightforward in matching the language and methodology of GTD, while others, such as Evernote, are instead versatile solutions that let you customize your productivity approach.īecause there is no one right way to use Evernote for GTD, here you'll find a list of features in Evernote with explanations for how you can use them with the GTD methodology. Since then, a whole marketplace of apps for GTD has evolved.
The book was first published in 2001, and the original implementation of GTD uses pencil, paper, folders, and a filing cabinet. GTD® stands for Getting Things Done®, both the name of a productivity methodology and the title of the book that describes it, written by David Allen. It's so flexible that you can even use it for GTD. Evernote lets you create and save whatever type of notes you want, from audio memos to doodles to photos, with a wealth of tools to store, sort, and organize them. Evernote is among the best apps for productivity and much of its success comes from its flexibility.
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